Effective 2026-08-05
LedgerTrack is a tax and bookkeeping tool for Australian rideshare and delivery drivers. Your records are yours.
We do not sell your data, we do not share it with advertisers, and the app contains no analytics, advertising or tracking SDKs of any kind.
If you use LedgerTrack without signing in, your data never leaves your device at all.
Only what the app needs to do its job:
LedgerTrack uses location for one purpose: measuring how far you drove, so you can claim it. There are two ways it can do that, and they behave differently. Only the first is on by default.
Manual trips. You tap Start, and tracking stops when you tap Stop. Nothing is recorded before you start a trip or after you stop it. Tracking continues in the background while a trip is running, because a driver's screen is usually locked. Your phone shows a persistent notification (Android) or the system location indicator (iOS) for as long as this is happening.
Automatic trip detection. This is optional and stays off until you turn it on in the Logbook screen. While it is on, LedgerTrack watches for the start of a drive continuously in the background — not only while a trip is running — because that is the only way it can notice a trip you never told it about. It uses low-power, battery-saving location updates to do this, and Android shows a persistent notification for as long as it is armed. Turn it off in the same place you turned it on and the watching stops.
Either way, the raw GPS coordinates stay on your device. They are held in a temporary buffer for the duration of the trip only, used to calculate the distance travelled, and deleted once the trip is recorded. The record we save and sync contains the date, the distance in kilometres, the purpose and your note — not your route or your coordinates.
You can decline location permission and still use the whole app; enter trip distances manually instead. If you grant only 'While Using' rather than 'Always', automatic detection still runs, but only while the app is open — and the app tells you that rather than pretending otherwise.
If, and only if, you turn on automatic trip detection, LedgerTrack reads your phone's accelerometer to sense vehicle-like movement. It is used as a battery-saving hint that a drive may be starting, so the app does not have to keep the GPS running.
That reading happens on your device, in the moment, to make that one decision. It is not added to your records, not stored, and not sent to us or to anyone else. If automatic trip detection is off, LedgerTrack does not read it at all.
The camera and photo library are used for one purpose: photographing or choosing a receipt so its details can be filled in for you. LedgerTrack does not browse or upload your photo library.
When you scan a receipt, that single image is sent over an encrypted connection to our server function, which forwards it to a third-party AI provider to read the merchant, date, amount and GST. That provider may process the image outside Australia.
The image is processed in transit and is not stored in our database. What we keep is the extracted text values that populate your expense, and a count of how many scans you have used this month (so we can apply the plan's monthly limit).
Receipt scanning only happens when you tap Scan. If you never use it, no image is ever sent anywhere.
LedgerTrack works offline and on-device by default. Your records live in your phone's or browser's local storage.
If you create an account and sign in, your records are also stored in our secure cloud database, hosted by a reputable third-party cloud provider, so they survive a lost phone and sync between your devices. Access is restricted at the database level so that a signed-in user can only ever read or write their own rows.
Data is transmitted over encrypted (HTTPS/TLS) connections.
Sync is not a backup service. If you have never signed in, we hold no copy of your records, so clearing the app's storage or losing the device loses them. Export to CSV anything you would be upset to lose.
Your records are transmitted over encrypted (HTTPS/TLS) connections and stored in a database where every table is restricted to its owner, so one account cannot read another's rows. The paid-feature checks that cost us money — receipt scanning in particular — are re-checked on the server, not just in the app.
Some things we deliberately do not claim. Your records are not encrypted in a way that hides them from us: if you sign in, our database holds your financial records in a form our server is able to read, which is what makes sync and support possible. We are a small team, not an audited enterprise, and we hold no security certifications. We cannot protect data on your own device against someone who has access to your unlocked phone or browser.
If you find a security or privacy problem, please email us before disclosing it publicly.
LedgerTrack is built for Australian drivers, but the services it depends on are international and your data may be processed outside Australia.
Receipt scanning sends the image to a third-party AI provider based overseas. Our database and authentication are hosted by a third-party cloud provider, and payments are processed by a payment processor, Apple or Google — each of which operates across multiple countries. Each of those providers handles the data it receives under its own privacy policy and its agreement with us.
We use as few third parties as possible. They are:
You do not have to pay to use LedgerTrack, and the free plan collects no payment details at all.
If you do subscribe, we never see, handle or store your card number. On the web you are sent to our payment processor's own checkout page and you type your card in there. In the iPhone or Android app the purchase is made through Apple's or Google's own payment sheet. Your card details go to them, not to us.
What reaches our database is the outcome, not the payment: which plan you are on, whether it is active, when the current period ends, and the customer or subscription reference our payment provider uses to identify you. That record is written by our server from the provider's confirmation — the app itself cannot grant or extend a paid plan.
The free trial runs for 28 days. For the first 14 days no card is requested. If you add a card to continue, the card is saved by our payment provider and is charged automatically when the trial ends on day 28 unless you cancel before then. Doing nothing — at either point — leaves you on the Free plan rather than being billed.
You can delete your account from inside the app: Settings → Account → Delete account. You will be asked to type DELETE to confirm.
This is a real deletion, not a sign-out. It permanently removes your login, your synced income, expenses, trips and assets, your settings and referral history, your subscription and trial records, your receipt-scan usage, and any support messages you sent from the app. It also erases the LedgerTrack data on the device you delete from.
Deletion is immediate and cannot be undone — export anything you need for your tax return first. Backups are cycled out on our provider's normal schedule.
One thing we cannot do for you: if you subscribed through the App Store or Google Play, deleting your LedgerTrack account does not cancel that subscription. Only Apple or Google can cancel it, from your device's subscription settings. Cancel it there first, or you will keep being charged for an account that no longer exists.
One thing we deliberately keep: to stop the free trial being repeated indefinitely by deleting and recreating an account, we retain a one-way cryptographic hash of the email address used to start a trial (not the email itself, and not linked to any other record we hold) together with the date that trial began. It is used for nothing except deciding whether a new signup starts a fresh trial or picks up an existing one, and it is not deleted when you delete your account.
If you have never signed in there is no account to delete. Clearing the app's storage, or deleting and reinstalling it, removes everything — we never held a copy.
Your records are kept for as long as you keep your account, because a tax tool is only useful across financial years. Delete your account and they go with it, with one narrow exception: the free-trial hash described above, kept only to prevent repeated free trials and containing nothing about you beyond that.
If you never sign in, we hold nothing — there is no account and no server-side copy.
LedgerTrack is a business tool for working drivers and is not directed at children. We do not knowingly collect data from anyone under 13.
Most privacy rights are self-service here, which is deliberate — you should not have to ask us for your own records. Every entry is visible and editable in the app, you can export the lot to CSV whenever you like, and you can erase everything yourself from Settings without emailing anyone or waiting for approval.
If you are in Australia, the Australian Privacy Principles give you the right to ask what personal information we hold about you, to have it corrected if it is wrong, and to complain about how we have handled it. If you are in the European Economic Area or the United Kingdom, the GDPR additionally gives you the right to receive your data in a portable form, to have it erased, and to object to or restrict certain processing. Where we rely on your consent — location, motion, the camera — you can withdraw it at any time in your device's settings, and the rest of the app keeps working.
To exercise any of these, email support@peaders.com. We will ask you to confirm you control the account's email address before we hand over or change anything, and we will not charge you for a reasonable request.
If you are unhappy with our response, Australian users may complain to the Office of the Australian Information Commissioner (oaic.gov.au). Users in the EEA or UK may complain to their national data protection authority.
If this policy changes materially, we will update the effective date at the top and surface the change in the app. The current version is always available in Settings.
support@peaders.com